Board Papers from Pervasent: Features Overview

Board Papers from Pervasent: Features Overview


Simple, secure and affordable, Board
Papers from Pervasent is a different kind of board portal. A lockbox secures access to sensitive
materials. Directors can use their existing network
credentials to log in. Each meeting pack in Board Papers is
represented by a book. A variety of covers can be selected to
differentiate meetings. Organizations can add their logos and
create custom covers. Glass panes designate future meetings.
Users can swipe between meeting packs or pick from a list. Filters let you
display only current or past meeting packs or portfolios. Portfolios contain
materials of general interest such as Robert’s Rules. Packs can also be sorted
by date or meeting name. An intact wax seal denotes a new or unopened pack.
Tapping anywhere on the cover opens the pack. When a pack is first opened, the meeting
agenda is displayed. All the familiar iPad gestures are
supported within the document reader. Swipe to change pages and double-tap or
pinch to zoom in. Users can tap the pen and highlighter
tools to add multiple annotations. Tools automatically time-out so users
don’t need to remember to turn them off. No more marks made inadvertently when
users forget to turn off a tool and try to swipe to the next page. Any number of annotations can be added
to a page or document. Modifying annotations is as easy as adding
them. Simply tap on pen and highlighter marks
to change their color or delete. Tool colors can be selected on-the-fly and the time-out period adjusted. A custom
color editor lets users assign any pen or highlighter color. Text notes are used to add comments of any length to a page. The text notes added to a meeting pack
can later be compiled to create meeting minutes. An inline text tool is also available to
add short notes directly on the document. Users can tap-and-hold to drag any
annotation to a new location. All annotations are tracked and listed in
the annotation navigator. Users can jump to any annotation with a
single tap or find that note they knew they had made. Documents can be emailed or printed with
or without annotations directly from the app. Annotations in email documents are
included as PDF comments and can be turned on and off in PDF
readers. Based on your organization’s policies, the print and email features can be
turned off and access to documents and annotations restricted to the iPad. All meeting documents on the iPad are encrypted and cannot be accessed by other apps. Navigation through PDF documents is
optimized so you can swipe or use the page slider
to jump to any page without delay. Enter a page number, tap go and the page
is displayed. Thumbnail views and bookmarks provide
two additional ways to navigate directly to a page. Live links to web pages can be inserted
in meeting documents. Web pages are viewed in an internal
browser so users don’t have to leave the app. Internal links such as a table of
contents can be used to jump to a section in the document. Resolutions can be associated with any
agenda in a meeting pack. Meeting organizers define the question
and voting choices. With a tap, users can cast their vote and
view current voting results. Meeting organizers assemble and
distribute documents using Microsoft SharePoint, a platform your organization is likely
already using. Board Papers can be installed on your
server or hosted by Pervasent. Board Papers halves the time required to
organize and deliver documents for board meetings. Agenda items are added to a meeting with
a single mouse click. Any number of agenda items can be defined.
Any number of documents can be uploaded and associated with an agenda item. Single documents can be selected and
uploaded using an Explorer-type window. Multiple documents can also be uploaded
at one time using an Excel worksheet interface. New and updated items are automatically
distributed to attendees’ iPads on a set interval. Users can also update
their iPad on-demand with a single tap. In this
example, the document has been added in
SharePoint and then delivered to the iPad in a matter of minutes. Today, Board Papers is used by large and
small organizations on five continents. Please contact
Pervasent to learn more about Board Papers and request your free 30 day trial

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